If you have downloaded or received files or folders on your computer, most times renaming them is a good idea to help keep things organized. Here is how to rename a file or folder in Windows 10, step by step.
Microsoft has refined the user experience of handling files in Windows over the decades. So renaming them is pretty straightforward.
It doesn’t matter what type of file or folder you are working with, the procedure is the same.
How to rename file(s) or folder(s)
This is the fastest way to rename a file or folder.
Tip: Before you attempt to rename a file, make sure that it’s not open or being used in another program that’s running.
1. Open Windows File Explorer
Open Windows File Explorer (Windows key + ‘E’) and navigate to your file.
2. Select ‘Rename’ from the contextual menu
By moving your mouse pointer to hover over the file or folder and pressing the right-hand mouse button, it will cause a new menu to pop open.
This specific menu is called a contextual menu.
Whether you need to rename a file or a folder, the process is the same.
And it doesn’t matter where it’s located. Whether it’s on your desktop, or if you are viewing it via the file explorer, it works the same way.
Simply left-click on the ‘Rename’ menu item and you will be able to edit the name.
The alternative keyboard method is to press F2 once you have selected the file.
You can enter most characters, except these (Known as illegal characters) :
- < (less than)
- > (greater than)
- : (colon)
- ” (double quote)
- / (forward slash)
- \ (backslash)
- | (vertical bar or pipe)
- ? (question mark)
- * (asterisk)
3. Edit text to update the filename or folder name
Once you have typed in the new name, you can press enter on your keyboard to save it.
As you can see, it’s dead easy. Now you know how to rename files and folders quickly and easily without installing any extra software.
When renaming doesn’t work
Something else is wrong if a message comes up when you try to rename the file or folder.
Common occurrences of this are when the file is open in another program. If this is the case, close all other open programs and try again. If this still doesn’t work, try restarting your computer and repeating the process.
The other common problem is user access rights or file attribute settings. But that’s something for another article in itself.
If you have a backup copy of it somewhere, you also have the option to delete it. But please make sure that you have a backup copy first before even considering this idea.
How to batch rename multiple folders and files
When it comes to having to rename a bunch of files, I would recommend a freeware application called ReNamer. Simply download and install it to set rules for a batch of files.
You can even see a preview of the changes before they get made.
Yes, there are ways to do it in Windows natively, but using this application is much more user-friendly and gives you better control.
How do I get permission to rename a file?
You will have to change the file permissions when logged into the administrator account. Right-click on the file and left-click on properties. Then click on the Security tab to access the permissions.
From there, click on Edit, Add, Advanced, and Find Now. Then left-click once on Everyone and click on Ok. Then make sure Full control is checked under the Allow column.
I hope that you know how to rename files after this article. It’s straightforward and a very commonly used function in everyday computing.
If you are wanting to rename the extension of the filename, please refer to our other article on how to change file types.
Windows makes it easy and now you can go forth and organize all your files and folders with the proper names. Staying organized makes using your computer enjoyable.