How to Share Files in Windows 10

In this article, we will show you how to share files in Windows 10 so that you can access them from anywhere on your home network.

But before we show you how to share files and folders, please make sure that your Windows is properly configured in order to enable sharing. We discuss how, in our other article, how to enable file sharing in Windows.

Once you have enabled file sharing, you are able to set up files or folders you want to have shared. And here’s how.

Sharing files and folders

1. Open Windows File Explorer

Open Windows File Explorer by holding down the Windows key on your keyboard and tapping ‘E’ (release Windows key afterward). We show you how to open the File Explorer in another article if you need it.

2. Open the parent folder’s properties

open folder properties

After navigating to the location that your file(s) you want to share, right-click on the folder that contains your files. Left-click on ‘Properties’ in the menu.

3. Click on the Sharing tab

open advanced sharing

Left-click on the ‘Sharing’ tab along the upper area of the Properties window.

4. Click on the ‘Advanced Sharing’ button

Left-click on the ‘Advanced Sharing’ button in order to set up sharing.

5. Check the ‘Share this folder’ checkbox and apply a few settings

open the permissions editor

Check the ‘Share this folder’ checkbox by left-clicking on it, if necessary. You will have a few options that are now enabled below the checkbox.

6. Click on the ‘Permissions’ button

Left-click on the ‘Permissions’ button and a new window will appear.

7. Check the ‘Full Control’ checkbox under the Allow tab.

set share permissions using the checkboxes

Check the ‘Full Control’ checkbox under the ‘Allow’ tab. Left-click on the checkbox to either check it or uncheck it.

You also have the choice to limit access by checking ‘Read’ or ‘Change’ depending on your requirements.

save permissions
finalize the share file settings

Left-click on the ‘Ok’ button on the last remaining windows to save your network share settings.

Set the security settings of the folder

Without the proper security settings in place, it could disallow you to access files over your network. To prevent that from happening, make sure that enough permissions are set for the relevant user.

If you have multiple users accessing the files on the network, or you want to be sure about having full access, set the security permissions for the user called ‘Everyone’. This is the way I have always preferred to set it up as no one else accesses my network in my home.

We will go ahead and set up the security settings for ‘Everyone’, but you can choose who has access and to the specific level you choose.

1. Open the Security tab under the folder properties

Open the File Explorer, right-click on the folder you want to change the security settings for, and left-click on ‘Properties’. Left-click on the ‘Security’ tab in the properties window.

2. Open the security editor

click on edit in permissions area

Left-click on the ‘Edit’ button.

3. Open permissions editor

open security tab and click on edit

Left-click on the ‘Edit’ button to open the permission editor.

4. Add the ‘Everyone’ user

click on add user

Left-click on the ‘Add’ button.

click on advanced

Then the ‘Advanced’ button.

add everyone user

A new ‘Select User or Groups’ window will open. Left-click on the ‘Find Now’ button. Left-click on ‘Everyone’ in the user’s list and left-click on ‘Ok’.

5. Select the permissions for Everyone

check permission checkboxes

Left-click on the user you wish to change the permissions for (in this case ‘Everyone’). Check the checkboxes corresponding to the access you wish to provide.

Various access types and what they do:
  • Special permissions: You can add customizable permission sets and apply them to the specific folder.
  • Write: Enables the user to modify the files, such as renaming, creating and deleting.
  • Read: Allows the ability for the files to be viewed in the folder.
  • List folder contents: The user is allowed to view and navigate subfolders and filenames, all without gaining access to them.
  • Read & execute: Viewing and using the file is permitted, but nothing is allowed to be changed or modified.
  • Modify: Obviously, viewing all the files and subfolders are permitted. Files can be changed, modified, viewed, renamed, deleted.
  • Full control: Everything you can do as an administrator is allowed. Basically, all of the above.

Left-click on the ‘Ok’ button when you are done in order to save your changes.

Conclusion

Once your network and security settings are in place, you will easily be able to access shared resources on your network as you see fit.

This is an extremely convenient ability, however, all these settings require a little effort in the beginning until you get them how you like it.

If you are having trouble accessing files, consider starting from a less strict security settings perspective and tighten things up one setting adjustment at a time. This way, you will be able to maintain adequate security and you can still have the access you need.